Lesson 10  Attaching a File

     If you are using a Web browser that supports attaching files to mail messages, you can send files along with your WebMail messages. In technical terms, your Web browser must support HTTP File Upload. If your Web browser has this capability, the Attach button displays in the Create Message window.

     NOTE: Sending attachments in WebMail is only supported by Netscape 3.0 and above and Internet Explorer 4.0 and above. If you do not have capability for attachments on the computer you are using, make sure to attend open lab where you can complete this task.

     Suppose that you have created an educational activity and would like to share it with your department. (It is saved as a word processing document on your computer.) You could:

  • print it, xerox it and give each department member a hard copy (they can then retype it to reflect their own teaching style), or...
  • save the file on a floppy disk and pass the disk around (or make a disk for each of them), or...
  • you could send the file (as an attachment) to their computers through e-mail (all as one group - see Using the Address Book)!
Your colleagues will now have an electronic version of the activity and can edit it without ever having to retype it.

     Most any file that you have saved on a hard drive or a floppy disk can be "attached" to an e-mail message whether it is a word processing document, a spread sheet, an application or part of one, a graphic, a data base, etc. If it is a very large file, it may have to be compressed and this will require special software. You may want to check with your Internet Service Provider to find out how large a file their mail server will handle. (Example: Frontier Internet allows no larger than a 5 Mb file to be attached to an e-mail.)

To attach a file to an e-mail, use the following procedure:

  1. From the Create Message window, select the Attach button. WebMail displays the Attach Files dialog box.

  2. Use the Browse button. This will bring up the File Upload window. Set the File Type to All Files and navigate to the folder where the file is stored. Select the file that you want to attach from the directory listing.

  3. Click on the Add File button. WebMail adds the specified file to the Attached Files box. To remove a file from this list, highlight the file and use the Delete button.

  4. Repeat steps 2 and 3 for each attachment that you want to include.

  5. Use the OK button at the bottom of the window to complete the attachment process. WebMail returns to the Create Message window and you will see the attachments listed in the Files line.

Important Note: The recipient must have an application that can open (or read) the file that you have attached. You should always let the recipient know what application (and version) you used to create the file and/or what type of file it is (include all this information in your e-mail).

Assignment WebMail 10 - Attachments:
     Send your trainer an attached file that he/she can open and view (ie: word processing document, spread sheet, etc.). Indicate in your e-mail what type of file you are sending (or in what application it was created). Make sure to include the assignment name and number.

Next: Lesson 11 - Emoticons and Acronyms
Previous: Lesson 9 - Organizing Your Mail
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