Lesson 5  Replying to Mail

Replying to the Sender
Open one of your messages (preferably the one from your trainer).

To reply to this message, select the "Reply" button on the toolbar. This should bring up a compose screen that is automatically addressed to the sender of the message.

Alert!!! Make sure to double check this address so that you don't
embarrass yourself by sending it to the wrong person!!


As you can see in the diagram below, the original message is quoted in the compose screen (as indicated by the carrots >). This can be helpful as it gives your reader(s) a reference point.

When you are in this window you can compose, edit, etc., just as you would in a word processor. You can even delete the quoted message if you want. In fact, when replying to a message that is very long, it is good netiquette to quote only the parts that are relevant to your response. The rest can be deleted.





Replying to All
     Suppose the Curriculum Committee chairperson sent an e-mail to everyone on the committee. In this case, you would see several addresses in either the "To:" or the "Cc:" box.


     You would like to respond to this message and make sure that everyone on the committee gets your response. In order to do this, you would select the "Reply All" button. This would bring up a compose screen that is addressed to all of the original recipients. Once again, you can compose, edit, etc., just as you would in any word processor.



Assignment WebMail 5 - Replying:
     Reply to the message from your trainer using the reply function. Leave the quoted message in place and add a short reply. Make sure to include the assignment name and number.

Next: Lesson 6 - Forwarding a Message
Previous: Lesson 4 - Viewing Messages
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